Junior Business Administrator, International Operations

About Remote

Remote is solving modern organizations’ biggest challenge – navigating global employment compliantly with ease. We make it possible for businesses of all sizes to recruit, pay, and manage international teams. With our core values at heart and future focused work culture, our team works tirelessly on ambitious problems, asynchronously, around the world. You can find Remoters working from 6 different continents (Antarctica left to go!) and all of our positions are fully remote.

With Innovation as one of the core values, we have built Automation and AI capabilities into the requirements for every role.

We encourage every member of the Remote team to bring their talents, experiences and culture to the table to help us build the best-in-class HR platform.

If you are energetic, curious, motivated and ambitious, be part of our world. Apply now and define the future of work!

What this job can offer you

An opportunity to play a key role in the operational backbone of a dynamic, global

International Operations

team. You’ll work across a variety of administrative and coordination tasks that support international workflows, streamline processes, and ensure smooth day-to-day functioning across jurisdictions.

This role will report to the Business Administrator but will support International Operations and work closely with the IO team.

What You Bring

Exceptional Organisational, communication, and prioritisation skills:

Ability to manage multiple tasks, communicate clearly across teams, and effectively prioritise workload in a fast-paced environment, these are the most critical skills for success in this role.

Proactive And Self-motivated

Takes initiative, anticipates needs, and follows through with minimal supervision. Demonstrates a strong sense of ownership and accountability.

Adaptable And Collaborative

Thrives in a dynamic, remote-first environment. Works well both independently and as part of a cross-functional team.

Tech-savvy And Systems-oriented

Very comfortable using digital tools to stay organized and efficient. Experienced in using automations for repetitive tasks. Proactive in leveraging AI tools to build automations. Proficient in Google Workspace, Notion, Slack, and Coupa.

Fluent In English

Strong written and verbal communication skills in English are essential.

Process-oriented Mindset

Able to follow, improve, and document operational processes, with a focus on efficiency and scalability.

Key Responsibilities

Physical Mail Management

Monitor physical mail received, ensure proper assignment to the relevant teams, and follow up on unaddressed items to ensure timely action.

Invoice Processing

Manage incoming invoices by coordinating reviews and processing them in Coupa. Address and resolve any payment-related issues in collaboration with relevant teams.

Vendor Onboarding Support

Assist through the onboarding process on Remote’s platform, ensuring all necessary information is submitted and aligned with internal procedures.

Signatures, notarisations, and document couriering:

Coordinate signature requests and notarisations, and manage courier dispatch and tracking to ensure timely handling of documents.

Monthly Headcount Tracker Update

Review headcount data by country on a monthly basis, update the internal database accordingly, and share a summary of changes and key updates with the team.

Documentation And Folder Management

Organise and maintain Google Drive folders used across the team, and ensure consistency is maintained across internal documentation, including International Operations country cards, by aligning with team members to keep process documentation standardised across countries.

Process Improvement

Identify inefficiencies or inconsistencies in existing workflows and collaborate with team members to improve processes and increase productivity.

Stakeholder Collaboration

Communicate clearly and promptly with internal stakeholders and external partners to ensure all administrative tasks are completed accurately and on time.

Practicals

You'll Report To

Business Administrator, Legal

Direct Reports

N/A

Team: Business Administration, International Operations

Start Date

As soon as possible

Application Process

CV review

Interview with Recruiter

Interview with future manager

Interview with team member (no managers present)

Bar Raiser

Prior employment verification check

Remote's

Total Rewards philosophy

is to ensure fair, unbiased compensation and fair

equity

Pay

along with competitive benefits in all locations in which we operate. We do not agree to or encourage cheap-labor practices and therefore we ensure to pay above in-location rates. We hope to inspire other companies to support global talent-hiring and bring local wealth to developing countries.

At first glance our salary bands seem quite wide - here is some context. At Remote we have international operations and a globally distributed workforce.  We use geo ranges to consider geographic pay differentials as part of our global compensation strategy to remain competitive in various markets while we hiring globally.

Our salary ranges are determined by role, level and location, and our job titles may span more than one career level. The actual base pay for the successful candidate in this role is dependent upon many factors such as location, transferable or job-related skills, work experience, relevant training, business needs, and market demands. The base salary range may be subject to change.

At Remote, we foster internal mobility as a key element of our culture of employee growth and development, supported by a compensation philosophy that guarantees pay equity and fairness. Therefore, all compensation changes associated with an internal move will be reviewed by the Total Rewards & People Enablement team on a case by case basis.

The annual salary range for this full-time position is

$70,000

—

$80,000 USD

Benefits

Our full benefits & perks are explained in our handbook at

remote.com/r/benefits

. As a global company, each country works differently, but some benefits/perks are for all Remoters:

work from anywhere

flexible paid time off

flexible working hours (we are

async

)

16 weeks paid parental leave

mental health support services

stock options

learning budget

home office budget & IT equipment

budget for local in-person social events or co-working spaces

How you’ll plan your day (and life)

We work async at Remote which means you can plan your schedule around your life (and not around meetings). Read more at

remote.com/async

.

You will be empowered to take ownership and be proactive. When in doubt you will default to action instead of waiting. Your

life-work balance

is important and you will be encouraged to put yourself and your family first, and fit work around your needs.

If that sounds like something you want, apply now!

How To Apply

Please fill out the form below and upload your CV with a PDF format.

We kindly ask you to submit your application and CV in English, as this is the standardised language we use here at Remote.

If you don’t have an up to date CV but you are still interested in talking to us, please feel free to add a copy of your LinkedIn profile instead.

Not only do we encourage folks from all ethnic groups, genders, sexuality, age, abilities, disability status and any other under-represented group to apply, but we prioritize a sense of belonging. We have 4 ERGs (Women, Disability, Queer, Minorities in Tech) who meet regularly with the People team. During your interviews and beyond, we ask & encourage anybody who needs an accommodation to request one from their recruiter.

We will ask you to voluntarily tell us your pronouns at interview stage, and you will have the option to answer our anonymous demographic questionnaire when you apply below. As an equal employment opportunity employer it’s important to us that our workforce reflects people of all backgrounds, identities, and experiences and this data will help us to stay accountable. We thank you for providing this data, if you chose to.

At Remote, we embrace AI as a valuable tool while prioritizing human creativity and authenticity. We look forward to meeting candidates who balance innovation with genuine expertise and experience. To learn more about Remote's AI guidelines check see

here

.

Please note we accept applications on an ongoing basis.