Privacy Policy

Last Updated: December 8, 2024

Overview

Remote Job Assistant ("we," "us," "our," or "RemoteJobAssistant") operates the website remotejobassistant.com (the "Site") and provides job search services, AI-powered career tools, and related services (collectively, the "Services"). We are committed to protecting your privacy and personal information.

This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Site or use our Services. Please read this policy carefully. By using our Services, you consent to the practices described in this Privacy Policy.

Information We Collect

Information You Provide

When you use our Services, you may provide us with:

Account Information: Name, email address, and password when you create an account
Profile Information: Resume/CV, work history, skills, education, job preferences, and career goals
Job Application Data: Information submitted when using our career tools, including cover letters, application responses, and job URLs
Communication Data: Messages you send to us, feedback, and support requests
Payment Information: Billing details when you purchase premium services (processed securely by third-party payment providers)

Information Collected Automatically

When you access our Site, we automatically collect:

Device Information: Browser type, operating system, device identifiers, and IP address
Usage Data: Pages viewed, links clicked, time spent on pages, search queries, and referring URLs
Location Data: General geographic location based on IP address
Cookies and Tracking: Data collected through cookies, pixel tags, and similar technologies

Information from Third Parties

We may receive information from:

Job Board Partners: Job listing data from employer career pages and job aggregators
Service Providers: Analytics data, fraud prevention information, and marketing insights
Social Platforms: If you connect a social account, we may receive profile information you authorize

How We Use Your Information

We use the information we collect to:

Provide Services: Display job listings, power AI tools, process applications, and deliver personalized job recommendations
Improve Services: Analyze usage patterns, conduct research, and enhance Site functionality
Communicate: Send service updates, job alerts, newsletters (with your consent), and respond to inquiries
Process Transactions: Handle payments, billing, and premium feature access
Ensure Security: Detect fraud, prevent abuse, and protect our users and platform
Legal Compliance: Meet legal obligations, enforce our terms, and respond to legal requests

AI-Powered Services

AI Job Decoder

When you use our AI Job Decoder tool, we process the job posting URL you provide to generate application insights. Job descriptions are processed in real-time to provide your analysis and are not permanently stored.

Auto-Apply Service

Our Auto-Apply feature uses third-party service providers to facilitate automated job applications on your behalf. When you use Auto-Apply:

Your resume, job preferences, and application data are shared with our service providers to submit applications
These service providers process your data according to their own privacy policies
Applications are submitted on your behalf to third-party employer career pages
We retain records of applications submitted for your reference

You can discontinue Auto-Apply services at any time by adjusting your account settings or contacting us.

Sharing Your Information

Service Providers

We work with third-party service providers who assist us in operating our Services, including providers for:

Cloud hosting and data storage
Job application automation
Analytics and performance monitoring
Payment processing
Email delivery

These providers are contractually obligated to protect your information and may only use it as necessary to provide services to us.

Employers and Job Platforms

When you apply to jobs through our Services, your application materials (resume, cover letter, responses) are submitted to the relevant employer or their applicant tracking system.

Legal Requirements

We may disclose information when required by law, court order, or government request, or when necessary to:

Protect our rights, property, or safety
Prevent fraud or illegal activity
Enforce our Terms of Service

Business Transfers

In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such transfer.

Cookies and Tracking Technologies

We use cookies and similar technologies to:

Remember your preferences and settings
Authenticate your sessions
Analyze Site traffic and usage
Deliver relevant content and advertisements

Managing Cookies

You can control cookies through your browser settings. Note that disabling cookies may limit certain Site functionality.

Third-Party Analytics

We use analytics services to understand how users interact with our Site. You can opt out of Google Analytics by installing the Google Analytics Opt-out Browser Add-on.

Data Retention

We retain your personal information for as long as necessary to:

Provide our Services to you
Comply with legal obligations
Resolve disputes and enforce agreements

When you delete your account, we will delete or anonymize your personal information within 30 days, except where retention is required by law.

Data Security

We implement industry-standard security measures to protect your information, including:

Encryption of data in transit (HTTPS/TLS)
Secure data storage with access controls
Regular security assessments
Employee training on data protection

However, no method of transmission or storage is 100% secure. We cannot guarantee absolute security.

Your Rights and Choices

Access and Correction

You can access and update your account information at any time through your account settings.

Data Deletion

You may request deletion of your personal information by contacting us at privacy@remotejobassistant.com. We will process your request within 30 days, subject to legal retention requirements.

Marketing Communications

You can opt out of marketing emails by clicking "unsubscribe" in any marketing email or adjusting your account preferences. You will continue to receive transactional emails related to your account.

Do Not Track

Our Site does not currently respond to "Do Not Track" browser signals.

California Privacy Rights (CCPA/CPRA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA) and California Privacy Rights Act (CPRA):

Right to Know: Request information about the personal data we collect, use, and disclose
Right to Delete: Request deletion of your personal data
Right to Correct: Request correction of inaccurate personal data
Right to Opt-Out: Opt out of the sale or sharing of personal data
Right to Non-Discrimination: We will not discriminate against you for exercising these rights

We do not sell your personal information. We may share information with service providers as described in this policy.

To exercise your rights, contact us at privacy@remotejobassistant.com or submit a request through your account settings.

International Users

Our Services are primarily intended for users in the United States. If you access our Services from outside the US, your information may be transferred to and processed in the United States, where data protection laws may differ from your jurisdiction.

For users in the European Economic Area (EEA) or United Kingdom, we process personal data based on:

Your consent
Performance of a contract with you
Our legitimate business interests
Compliance with legal obligations

You may have additional rights under GDPR, including the right to data portability and the right to lodge a complaint with a supervisory authority.

Children's Privacy

Our Services are not intended for children under 16 years of age. We do not knowingly collect personal information from children under 16. If we learn that we have collected information from a child under 16, we will delete it promptly. If you believe a child has provided us with personal information, please contact us.

Third-Party Links

Our Site may contain links to third-party websites, including employer career pages and partner services. We are not responsible for the privacy practices of these third parties. We encourage you to review their privacy policies.

Changes to This Policy

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on our Site and updating the "Last Updated" date. Your continued use of our Services after changes constitutes acceptance of the updated policy.

Contact Us

If you have questions about this Privacy Policy or our data practices, please contact us:

Remote Job Assistant
Email: privacy@remotejobassistant.com

For data access, deletion, or other privacy requests, please email privacy@remotejobassistant.com with the subject line "Privacy Request."

This Privacy Policy is effective as of December 8, 2024.